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Circulation Policy

Guidelines for Circulation of Library Materials

Note: Guidelines vary from college to college. Please check with the specific college for details. Each college will determine how best to deliver the materials to distance learners.

Eligible Borrowers

Library materials may be loaned to the following: 

  • Currently enrolled students of a college of DCCCD and currently employed DCCCD faculty, administrators and staff 
  • TexShare cardholders 
  • Retired DCCCD personnel cardholders

Note: Exceptions may be made by individual colleges. Different types of borrowers have varying privileges.

Identification Required

Some form of identification, such as those listed below, is required when borrowing materials. Contact your college library for specific information about its requirements.

  • A valid picture ID, driver's license or any DCCCD college specific ID card
  • Current registration receipt. The receipt states the beginning and ending dates of the class during which time borrowing privileges are allowed.
  • TexShare card
  • DCCCD retiree ID card

Circulating Materials

Different types of borrowers have varying privileges. Each college will determine how best to deliver the materials to distance learners.

Books in the circulating collection may be checked out for three weeks and renewed for an additional three weeks, as long as a "hold" has not been placed on the book.

Dependent on the individual college's policy, nonprint materials may be checked out for a limited time period.

A maximum of 10 items may be checked out. TexShare patrons may check out 2 items.

Noncirculating Materials

Generally reference books, periodicals and reserve items do not circulate. Each college library may also have special collections that do not circulate. These must be used in the library.

Return of Materials

Materials may be returned to any DCCCD college library.


A borrower may place a hold on a circulating item that is owned by any of the colleges of DCCCD.

Overdue Materials

All materials checked out from a DCCCD college library are considered overdue if not returned to the library by the due date.

Borrowers with overdue items are notified by e-mail, phone, or US mail.

At the end of the semester, all borrowers with overdue items are blocked. Such borrowers are unable to obtain transcripts or to register for additional classes until overdue materials are returned or paid for.