In cases of fire, explosion,
natural disaster, bomb threat, serious accident or injury, take the following
MVC police at ext. 8758
to the emergency procedures hand book
If an emergency repair is
required or equipment is presenting an immediate danger to life or property
please call ext. 8670.
Maintenance and Repair
For normal maintenance and
repair please follow these procedures:
identifies problem or need person appointed by the division to turn in work
orders to AiM or email.
individual creates work request and submits to Facilities.
reviews the request to determine if it is a maintenance or repair and if it is
a work order will be generated. If the
work order is determined to be a capital improvement project a space remodel
work request (link to form) will be returned to the department.
work order will be prioritized and routed to the responsible shop.
department/shop will obtain the work order and schedule the work depending on
priority, labor and availability of materials.
The day-to-day operation of
campus facilities requires the Physical Plant to devote a majority of its
resources to planned routine and recurring maintenance. This includes seasonal maintenance of heating
and air conditioning units, light bulb change out, filter replacement, roof
repair etc. In addition to recurring
maintenance the Physical Plant work schedule allows time for response to
customer request (work orders)
Custodial services include
housekeeping operations including managing the contracted cleaning services;
moving and storage of campus property; set-ups for activities and events and pest
Events, Setups and Office
Request for set-ups
must be submitted to AssetWORKS no later than 3days in advance of the set up.
Request will not be processed without start and end times and dates, type of
set up if the setup is unique please include room layout. If request includes
audio and visual provisions please make a separate request to MVC Media.
Space Modifications and New
Space modifications and new
work request require the following procedures.
the Project Cost Estimate form (link) the requester shall prepare Stage I and
submit it to requesting department head for approval.
approved, the requesting department head forwards it to the respective Division
Vice President for review.
Vice President approval the form is sent to Facility Services for preparation
of a cost estimate.
Services will prepare a cost estimate by completing Stage II for the form and
then return it to the respective Vice President for funding approval to
approved, the respective Vice President and/or President provides written
authorization and account number by completing Stage III of the from, then
return it to the Physical Plant for action.
Typically, there are four
categories of equipment on campus, real property installed equipment, food
service, appliances and departmental.
Facilities services is generally limited to repairing RPIE including but
not limited to pumps, boilers, motors, switches, chillers and other items that
are generally necessary for the facility to function properly. Generally the funding source that was used to
purchase the equipment is the same to repair the equipment.
All furniture must be
reviewed and approved by the Campus Furniture Committee prior to
purchasing. Funding of the furniture
must come from the individual department.
Exterior and interior
signage that is installed or fixed to the building or grounds is provided by
facilities services, in accordance with campus and ADA standards. Request for new signs should be submitted in
the form of a customer request.
Keys and Electronic Access
All keys and key cards are
issued by Facilities Services. All new
and existing employees must follow the request steps. Individuals
are liable for all cost associated with the replacement of a missing or lost
keys or cards.
Elevators are maintained by
the Building Maintenance Department. For elevator maintenance request and
questions or concerns please contact Facilities Services at ext. 8670.